Apple Mail Not Syncing with Gmail: Easy Tips to Fix It

Email is vital for communication, and many people prefer to use Apple Mail on their Mac and iOS devices. However, like any technology, it’s not immune to issues. One typical problem users encounter is when Apple Mail not Syncing with Gmail account. If you’re facing this frustrating issue, don’t worry – we’ll discuss it in the upcoming guide.

Apple and Google are two of the biggest tech companies in the world, and they have millions of fans everywhere. Gmail is a very well-liked email service with lots of loyal users. Apple’s Mail app is a well-known email tool that comes automatically on iPhones, iPads, and Apple Watches. With it, you can effortlessly check and organize all your emails from different accounts in one spot.

Also Read: Apple Mail Moving Messages Stuck

What Causes Leads to Mail Apps Not Syncing with Gmail?

Gmail is a widely used email service, and Apple Mail is a popular email client among Apple device users. However, there are instances when these two giants don’t sync smoothly, causing frustration for users.

• Incorrect Settings: It’s essential to ensure that your Gmail account settings in Apple Mail match Gmail’s recommended settings. Incorrect server addresses, port numbers, or security settings can disrupt synchronization.
• Outdated Software: Using older versions of Apple Mail or your operating system can lead to compatibility issues.
• Internet Connection Problems: A bad or unreliable internet connection can result in sync failures. Verify your device’s connection before troubleshooting further.
• Gmail Account Storage: Gmail may limit syncing capabilities if you are close to your storage quota. Review and manage your Gmail storage to ensure it’s not causing the problem.
• Two-Factor Authentication: While two-factor authentication (2FA) enhances security, it can sometimes hinder syncing if not set up correctly.
• Security Settings and Firewall: Overzealous security settings or firewall configurations on your Apple device or network can block email synchronization.

Here are the common reasons for causing the Mac Mail Not Syncing with Gmail problems. Now, we will discuss the ways to resolve it.

Top 8 Ways to Fix Apple Mail Not Syncing with Gmail Error

Are you facing difficulty with your Gmail not syncing on your mobile & laptop devices? Don’t worry; we’ve got some easy tricks and methods to help you solve this issue. Let’s take a look at them:

#1. Restart Your iPhone

If you’re using an iPhone and facing syncing problems, a simple solution is to restart your phone. Restarting your phone can stop any background processes that can cause the sync issue, effectively resolving it.

#2. Check Push Settings

Sometimes, the issue might be due to incorrect Push settings you aren’t even aware of. Push settings to determine how your email syncs, and if you’ve set it up incorrectly, it can cause problems. Here’s how you can check and fix it:

• Go to your phone’s Settings.
• Look for Passwords & Accounts in the menu.
• Now, look for the Fetch New Data option.
• Select Gmail and then tap on Fetch.

Once you’ve done this, open the Gmail app and refresh the page. Your sync problem should now be fixed.

#3. Check Your Internet Connection

Before diving into complex solutions, start with the basics. Ensure that your device is connected to the internet. Sometimes, a simple network hiccup can disrupt email synchronization.

#4. Verify Gmail Account Settings

Incorrect Gmail settings can lead to synchronization problems. Follow these steps:

• Open Apple Mail.
• Go to Mail > Preferences > Accounts.
• Select your Gmail account.
• Make sure your Gmail username and password are correct.
• Click Server Settings and ensure that the incoming and outgoing mail server addresses are set to imap.gmail.com and smtp.gmail.com, respectively.
• Ensure that the Use SSL box is checked.

#5. Update Apple Mail and macOS/iOS

Outdated software can be a significant cause of synchronization issues. Make sure you’re running the latest versions of Apple Mail and the operating system on your Mac or iOS device.

For macOS:

• Click on the Apple menu > System Preferences > Software Update.
• If updates are available, click Update Now.

For iOS:

• Go to Settings > General > Software Update.

If updates are available, follow the on-screen instructions to update your device.

It will fix the error of the Syncing Problem for Apple Mail in Gmail.

#6. Delete and Re-add Your Gmail Account

As a last resort, you can delete your Gmail account from Apple Mail and then add it back.

• In Apple Mail, go to Mail > Preferences > Accounts.
• Select your Gmail account and click the minus (-) button to delete it.
• Re-add your Gmail account by clicking the plus (+) button and following the setup instructions.

#7. Logging in as a ‘Test’ User

If you’re encountering issues with a server and need a temporary way to manage things, consider logging in as a ‘Test’ user. While not a perfect solution, it’s a clever workaround. Here’s how to do it:

• Begin by navigating to your system preferences.
• Within the system preferences, go to ‘User and Groups’ and create a new user profile, naming it ‘Test User.’
• Now, log out of your current user account and log in again, but this time, choose the ‘Test User‘ profile you just created.
• If prompted, skip any application installations and head straight to your email client.
• If your email syncs successfully with this process, there might not be an issue with your email or syncing itself. Instead, some recently installed applications may be causing the sync problem. In such a case, after logging in as the ‘Test User,’ you can remove the apps you installed just before facing the sync issue.

While this approach may not provide a permanent solution, it’s a clever way to isolate the problem and identify which applications could interfere with your syncing process. It can be helpful when troubleshooting server-related issues.

#8. Backing Up Your Gmail Data – Professional Solution

If you’re concerned that removing your Gmail account might result in data loss or simply want to keep a secure copy of your important emails and mailbox items, we have a perfect solution for all. Meet the Gmail Backup Tool by Cigati Solutions, a top-notch and reliable way to safeguard your Gmail data. This utility is useful when removing your account but can also be handy in various situations where data loss is a concern.

Here’s why you should consider using the Gmail Backup Tool:

1. Comprehensive Backup: This tool can efficiently back up all your Gmail mailbox items, ensuring no email message or important data is left behind.

2. Speed and Performance: Rest assured, using this tool won’t slow down your system. It operates swiftly and smoothly, ensuring a hassle-free backup process.

3. Free Demo Version: If you’ve any doubts regarding it, there is a trial demo version available. With this, you can back up the first 50 items from your Gmail account for free.

So, whether you’re planning to remove your Gmail account or just want to keep your data safe and sound, the Gmail Backup Tool is a reliable and efficient solution to consider.

Final Thoughts

Experiencing Apple Mail Not Syncing with Gmail issues can be frustrating. However, understanding the potential causes can help you pinpoint and resolve the problem more effectively. By checking and addressing these common issues, you can ensure a smoother email experience and get back to managing your messages with ease. If the problem persists, don’t hesitate to seek help from Apple or Google support for further assistance.

You May Also Read: Remove Duplicate Emails in Apple Mail

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