How to Convert MSG to TXT Format in Bulk – Verified Guide

Businesses need to archive large volumes of emails in a format that is both space-efficient and easy to access. Therefore, converting MSG to TXT reduces the file size while eliminating the dependency on Outlook. Businesses can keep historical records organized, access critical information without delays, and use data across multiple systems without compatibility issues. But, how can we convert MSG to TXT efficiently? Although manual methods are available, but it can be impractical for large volumes of data. Use the MSG Converter Tool that handles bulk processing with ease. Read on to discover the most efficient method.

What is an MSG and TXT Files?

An MSG file is an email format used by Microsoft Outlook that stores messages with all their details intact. In contrast, a TXT file is a raw text format that holds only the plain text. When we convert MSG file to Text file, the email’s content, such as the subject and the body, is extracted in a simple, readable format. The attachments, formatting and metadata are typically lost.

What is the Need to Convert MSG to TXT?

Converting MSG files to TXT format makes emails easier to access, search and store. It benefits both individuals and businesses. Here’s why converting MSG to TXT is useful: 

1. MSG files need Outlook. Therefore, converting them to TXT format enables the user to open emails in any text editor.
2. TXT file reduces file size by eliminating the attachments, formatting, and metadata. This helps users save storage space and makes it ideal for archiving large volumes.
3. TXT files are easy to search and process using data processing tools. This helps businesses process email content without requiring any complex software.
4. Additionally, TXT files are universally acceptable. Hence, converting MSG to TXT ensures that email can be used with various systems.
5. Forensic investigators and security experts need unaltered emails for analysis. TXT files allow analysts to examine contents of the messages without modifying the original MSG file.

How to Convert MSG File to Text in Bulk?

MSG to TXT conversion can be done in three ways. Two of them require manual steps, which can be time-consuming. The most efficient solution, however, is the MSG to TXT Converter Tool that prevents errors and ensures speed and accuracy.

Convert MSG to TXT Using Outlook

Go with this approach, when you are handling only a small number of MSG files. This method is for those who occasionally do this conversion. Follow these steps to successfully transfer MSG file to TXT:

1. Right-click on the MSG file.
2. Select Open with > Outlook. View the contents of your MSG file.
3. Navigate to File > Save As.
4. Choose the location where you want to save your resultant file.
5. Choose Text only (*.txt) format. Then, click on Save as type. 
6. Lastly, hit Save.

Limitations: First, you need to have Outlook installed on your desktop. And, secondly, converting MSG files into TXT one by one manually is a tedious task and takes time. 

Batch Convert MSG to TXT Using Python Programming

Bulk conversions can be done by using Python programming. Using this method, you can extract specific contents of your email as well. The following steps outline the process of converting MSG files to TXT:

• First, install the library by running this command:

pip install extract-msg

• Next, run this script:

import extract_msg# Load the MSG filemsg = extract_msg.openMsg(“example.msg”)# Extract the body contentbody = msg.body# Save as TXTwith open(“output.txt”, “w”, encoding=”utf-8”) as txt_file: txt_file.write(body)print(“Conversion complete!”)

• These will extract the body of your email and save it as email.txt.

Limitations: Users should be familiar with Python programming. This method may not be feasible for non-technical users as it involves Python setup and dependencies. 

You May Also Read: Convert MSG to Word

Expert Software to Convert MSG to TXT in Bulk

Managing a large number of MSG files can be overwhelming, especially when you need them in an accessible format like TXT. Manually converting MSG files to TXT can be inefficient for large-scale conversions. Therefore, a specialized MSG to TXT Converter Tool enables fast, effortless batch processing while preserving key email content. Some of its features include converting MSG into multiple formats, removing duplicate emails, maintaining data integrity, and much more.

Use this step-by-step approach to convert MSG File to TXT format:

1. Download and install MSG Converter Tool.
2. Choose from Select File/Multiple files or Select Folder.
3. Click on Select File to add your MSG file and then, click Open.
4. Check the boxes on your left side 
5. Select TXT file format from Saves/Backup/Migrate As option.
6. Opt for any additional features if needed.
7. Save the path for your resultant file. And then, click on Path to Save.
8. Finally, click Convert.

Conclusion

TXT file can be opened on any device or operating system without any additional software. Therefore, this blog has covered the best approaches to convert MSG to TXT. While manual conversion is an option, it is often too slow and is not ideal for large-scale conversions. Opting for a specialized MSG to TXT Converter Tool makes the process faster, improves efficiency, and is a user-friendly alternative. 

Frequently Asked Questions

• How to convert .msg files to txt?

Ans – There are in total three methods to convert MSG Files to TXT. Let’s understand one of the simplest ones. Follow these steps to begin the conversion:

1. Firstly, right-click on the .msg file.
2. Now, go to Open with > Outlook. You can view the contents of your MSG file.
3. Next, navigate to File > Save As.
4. Browse through the location where you want to save your resultant file.
5. Then, choose Text only (*.txt) format and click on Save as type. 
6. Hit Save.

• How to bulk convert MSG to TXT?

Ans – By using a dedicated MSG Converter Tool, you can batch convert MSG to TXT format. Here are the steps to begin converting:

1. Download MSG to TXT Converter Tool.
2. Install it and then, choose from Select File/Multiple files or Select Folder.
3. Now, click Select File to add the MSG file and then, click Open.
4. After that, check the boxes appearing on your left side. 
5. Then, select MSG file format from Saves/Backup/Migrate As option.
6. Select any additional features if needed.
7. Now, save the path for the resultant file. Then, click Path to Save.
8. Lastly, click Convert.

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