Convert Outlook Email to PDF with Attachments: Quick Guide

Nowadays, multiple scenarios are available in the market where users want to convert Outlook email to PDF. All users know that the MS Outlook email client is rising the ladder to be one of the most preferred services by business enterprises for workplace email management. However, it requires keeping a backup of all the necessary mailbox items, as you cannot afford to lose data. You can also opt for the Cigati PST to PDF Converter to perform Outlook emails to PDF conversion.

Outlook offers multiple servers like IMAP and POP for proper email communication and enhanced security. Moreover, it provides several features like contacts, calendars, journals, notes, and many more, which increased its brand value. Nonetheless, the need to backup Outlook emails to the system compels users to save them in PDF and other formats.

Before moving further, we will discuss possible reasons for the same.

Why is there a Need to Convert Outlook Messages to PDF?

The reasons can be as per different users according to their priorities. But the main reasons for performing Outlook to PDF conversion are given below.

• You can back up your Outlook mailbox data in PDF format for contingency. You can keep this crucial data stored and can utilize it whenever required.
• Users can view their emails offline without the requirement of an internet connection. Also, they can view their emails without requiring them to log in to their account repeatedly.
• It can prevent your data from online hacking attacks and malware intrusions. As these events are regularly increasing, having Outlook emails as PDFs can prevent the data from getting lost.
• It also allows to free up the online server space. Once you have backed up your mailbox emails and data, you can delete them from the server freeing up a lot of space.

All the above reasons lure users to convert Outlook mail to PDF. Therefore, we will move forward towards the methods for the same.

Two Methods to Convert Outlook Mail to PDF Format

We have various procedures to Download Outlook Emails as PDF. It utilizes an inbuilt feature of Outlook, and we will perform it manually. This section has briefly discussed the method in a particular manner so that you can accomplish it efficiently.

Method 1: Save an Outlook Email as PDF By Using the Print Option

• Launch the MS Outlook application and double-click on the email you want to convert to PDF.
• Once the email opens, click the File tab in the menu bar.
• Now, choose the Print option from the left panel.
• Then, select the Microsoft Print to PDF option.
• Click on the Print Options icon to proceed ahead.
• Here, pick PDF format in the Save as type drop-down options.
• Finally, select the location to save the PDF file and press the Save button.

Here is the direct manual procedure to Save Outlook Email as PDF. Moreover, the above manual solution restricts downloading only one email to PDF at a time. Additionally, it is a time-consuming process. As a result, it will be complex for novice users. In addition, you also cannot include the attachments in the backup using the manual solution.

Outlook Mail to PDF Converter – Export Outlook Email to PDF Easily

All users know they can convert and back up only one email at once using the above manual solution. It can be hectic for all users. Hence, to avoid all the limitations of the above method, you can directly opt for an expert solution, i.e., Cigati PST to PDF Converter. It is a top-notch and versatile utility that can convert Outlook emails to PDFs in bulk. You can perform multiple Outlook email conversions with the help of this software without losing a single piece of data. Now, we will mention in detail the working of the wizard.

Steps to Save Outlook Email as PDF in Bulk:

• First, download PST to PDF Converter and run it as an administrator.
• Then, browse the PST files you want to export into PDF format.
• Here preview the desired files and mark the files you want.
• Now, select the PDF format from the drop-down list.
• Afterwards, you can also go with the additional or salient features.
• Lastly, click the Convert button to begin the conversion process.

Final Thoughts

Here, we have emphasized the solutions to convert Outlook email to PDF with attachments. The dire need of users to undertake this conversion makes them search for the methods. You can utilize the manual solution to convert Outlook emails to PDF. Nevertheless, if you also want to include the attachments in the conversion, you are suggested to go for the automated professional OST Converter Tool method. It can export and back up Outlook emails to PDF in bulk. Also, with the help of this utility, you can export Outlook emails to Excel Spreadsheet with ease.

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