How to Convert Outlook PST File to Excel in Easy Steps

User Query: “I have been using MS Outlook for a long time, and as a result, I have accumulated many PST files. Managing them all has become quite challenging for me. Therefore, I am considering organizing my data into Excel for easier access. However, I haven’t found a reliable method to convert PST files to Excel without issues. If anyone knows a solution, please let me know.”

Similarly, we found many users looking for a way to finish this process effectively. To do this process, you can use the native and automated Cigati PST Converter Tool. Furthermore, we will explore the benefits of converting PST to Excel. Afterwards, moving towards the techniques.

Why Convert PST File to Excel?

Here, we will describe some common reasons that require the conversion of PST files into Excel. Now, let’s look at them.

• MS Excel offers various robust tools including sorting, filtering, and many more to organize the data systematically.
• If we compare PST and Excel, Excel files are much easier to store, share, and manage.
• With the Excel keyword search feature, you can easily find specific emails or topics within a large dataset.
• When you have large data to manage, it becomes difficult to PST files. Whereas Excel stores in a systematic order.
• The data look more representative or human-readable in Excel in comparison to the PST file format.

Convert PST to Excel – How to?

We have two most approached solutions: manual and automated. You can choose to use any of them. Still, you must learn about it before using it. In other words, you might lose a piece or entire data during the process. To help you out, we will compare and provide the most reliable procedure.

#1 Native Technique to Convert Outlook PST Files to Excel

Using this method can be tedious and complicated. Still, we will explain it. This process consists of two steps:

1. Convert PST to CSV and
2. CSV to Excel.

Let’s discuss it sequentially.

Step 1. Save the PST File to CSV

Follow the mentioned steps to Convert PST File to CSV.

• First of all, start Outlook.
• Visit the File option and click it.
• Then, press the options: Open & Export >> Import/Export >> Export to a file. Hit Next.
• Later, opt for Microsoft Excel or Comma-separated values. Tap Next.
• Thereafter, choose the folder that you want to move such as Contacts, Calendars, tasks, and more.
• After that, assign the path to save your resultant CSV file at the desired location. Press Next.
• At the end of the process, hit Finish.

Now, your PST file will be saved as CSV. Afterwards, you have to convert CSV to Excel.

Step 2. Export CSV to MS Excel

• To do this, run MS Excel.
• Then, tap File > Open, and choose the CSV file that you converted earlier.
• Lastly, select the file and hit the Open tab.

#2. Alternative Approach to Convert PST File to Excel

Unlike the manual procedure, the PST Converter Tool is more reliable and effective. Using this software, you can convert single or multiple PST files into CSV without worrying about the number of files or size. Additionally, it will maintain the original folder hierarchy until the process is completed securely. Furthermore, this utility offers features like duplicate remover, converting emails without attachments, and many more to make the output more convenient. Moreover, all users including rookies and users with no technical expertise can use it easily as it has an easy-to-navigate interface.

Working Steps to Open PST File in Excel

Now, follow the below guide to complete this procedure automatically and efficiently.

• To start this process, run PST to Excel Converter on your OS.
• After that, click Select Files to browse and add PST files. Press Open >> Next.
• Next, choose the mailbox item to view and mark it to convert. Click Next.
• Later, pick the CSV file format from the drop-down menu.
• Then, set the path to save the resultant CSV file on your computer.
• Hit the Convert tab to begin the process.

Once all the PST files are converted to CSV, follow the below steps to view them in MS Excel.

• To open it in MS Excel, start Microsoft Excel.
• Then, navigate to File option >> Open.
• After that, browse and select the converted CSV file and tap Open.

Conclusion

In this blog, we focused on the advantages of converting PST files to Excel. Besides, we have also discussed different procedures to complete this process. However, the professional method is more secure and smooth than the manual procedure. Also, this wizard can convert bulk PST files at once without affecting data integrity.

You May Also Read: Convert PST File to Text

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