Easy Ways to Export Office 365 Emails to EML File

Most people know Office 365. It’s a popular online service lets you use familiar programs like Word, Excel, and PowerPoint, along with extra storage space to organize your stuff. It’s a subscription service, so you always have the latest versions of the Microsoft Office apps. Sometimes you can save emails as files on your computer, like for backup. This article will explain the procedures to export Office 365 emails to EML using the Cigati Office 365 Email Backup Tool.

EML files are a way to save emails, like individual envelopes for each message and any attachments. You can open them with many email programs. Now, let’s dive into why you might want to save your emails from Office 365 in this format.

Reasons to Save Office 365 Emails to EML Files

There are several reasons why people save emails as EML files. EML files are like snapshots of a single email, with attachments included.

• EML files save significant emails and prevent accidental deletion.
• They easily share emails with attachments for investigations or submissions.
• You can access emails offline without needing an email program.
• It works with many different desktop email clients.
• EML files are practical for keeping essential emails when an employee leaves or old emails are deleted by company policy.

Here, we‘ve mentioned some common reasons for exporting Microsoft 365 data in EML files. Now, we will elaborate on the procedures.

How to Export Emails from Office 365 to EML Format?

There are two ways to save your emails from Office 365: you can do it yourself one by one (manual), or use a tool to do it automatically. The best way for you will depend on how many emails you need to save.

#1. Export Office 365 Messages to EML Manually

This guide will show you how to save emails from your Office 365 account as EML files. EML files are like envelopes for individual emails, containing the message and any attachments. Follow the below steps to know the steps for saving data individually.

• First, open your web browser and sign in to your Microsoft 365 account.
• After that, click on the Outlook icon to access your emails.
• Then, go to your inbox and locate the specific email you want to save.
• Next, click on the email to open it.
• At last, look for a button with three dots (…), click it, and then choose “Save” (the option might vary slightly depending on your version).

This method works to export Office 365 emails to EML. However, it’s slow and tedious if you need to save many emails. If you want to export Office 365 mailbox data in bulk, follow the upcoming section. Now, we’ll explore using an automated tool for a faster and more convenient way to save your Office 365 emails as EML files.

#2. Expert Solution to Export Office 365 Messages to EML in Bulk

Cigati Office 365 Email Backup Tool is much faster and more efficient, especially if you need to save an extensive number of emails. Moreover, you can choose the specific emails or fundamental folders you want to save. In addition, the tool will automatically convert the selected emails to EML format. Further, you just need to specify where you want to save the EML files on your system. Now, we will elaborate on the working of this wizard to clear all your doubts.

Steps to Export Microsoft 365 Emails to EML Format:

• First, download and run an Office 365 backup tool on your system.
• After that, sign in to your Office 365 account to initiate the process.
• Then, choose specific emails or entire folders to export Office 365 emails to EML.
• Next, select EML as the saving option.
• Subsequently, pick a location on your system to save the converted EML files.
• At last, click the Convert button to begin converting your emails.

The tool will show you the status of the conversion.

Conclusion

There are two primary ways to export Office 365 emails to EML files. The manual method works for a single email at a time, but it’s slow. For a faster and more convenient option, especially for multiple emails, consider using a third-party backup tool. These tools can connect to your Office 365 account, let you choose which emails to save, and automatically convert them to EML format. This way, you can easily create backups of necessary emails or share them with others without needing an email program.

You May Also Read: Export Office 365 Emails to MBOX

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