How to Export Emails from Office 365 to MBOX Format

Even though Office 365 is great, you want to save your emails on your computer. The best way to do this is by converting them to MBOX files. MBOX files are awesome because you can open them with multiple free email programs on your computer, like Apple Mail, Thunderbird, and even Gmail. This makes MBOX a handy way to keep copies of your Office 365 emails for safeguarding. As a result, users want to export Office 365 emails to MBOX.

So, here, we will discuss different ways to perform the exporting process. Moreover, we will elaborate on the direct approach using the Cigati Office 365 Email Backup Tool. So, let’s get started.

Top 2 Methods to Export Office 365 Emails to MBOX Format

There are two prominent ways, free (using Thunderbird) or fast and easy (using a reliable solution). We’ll cover both, but be warned, the freeway can take a while! Let’s initiate further towards the manual approach.

#1. Export Emails from Office 365 to MBOX Manually

While Thunderbird offers a free way to migrate Office 365 emails to MBOX format, it involves several steps that can be time-consuming.

Step 1: Sync Office 365 With Thunderbird:

• First, download and install Thunderbird on your computer.
• Within Thunderbird, add your Office 365 email account by providing your email address and password.

Step 2: Create a Local Folder:

• After that, inside Thunderbird, right-click on your Office 365 email account name (usually displayed on the left sidebar).
• Then, select “New Folder” and give it a clear name like “Office 365 Backup.”
• This folder will temporarily hold the emails you want to save.

Step 3: Moving Emails to Local Folder:

• Next, open the specific Office 365 folder (Inbox, Sent Items, etc.) containing the emails you want to migrate.
• There are two ways to select emails:
  • Hold the “Ctrl” key and click on individual emails.
  • Press “Ctrl+A” to select all emails in that folder.
• Subsequently, drag and drop the selected emails to your newly created “Office 365 Backup” folder.

Note: Repeat this process for every folder containing emails you want to save. This can be very time-consuming, especially for large inboxes.

Step 4: Exporting to MBOX:

• Once all desired emails are in the “Office 365 Backup” folder, right-click on it.
• Afterwards, select “Export…” from the menu.
• Then, choose a location on your computer to save the MBOX file and give it a descriptive name.
• At last, click “Save.”

This method allows you to export Office 365 emails to MBOX files for free, but as you can see, it involves several steps and can be quite tedious, especially for immense mailboxes. We’ll explore a faster and potentially easier alternative in the next section.

#2. Export Office 365 Mailbox to MBOX in Just a Few Clicks

The Cigati Office 365 Email Backup tool is safe, fast, and easy to use. This software allows users to export multiple Office 365 emails to MBOX format without data loss. Moreover, it enables you to view your files in a preview panel. Plus, it lets you skip duplicate emails and export your mailbox to other formats like PST, PDF, and EML. We’ll explore the steps to use this tool next, so stay tuned.

Steps for Exporting Office 365 into MBOX:

• First, download and install the Office 365 Email Backup tool.
• After that, choose “Use Modern Authentication” and sign in with your Office 365 email address.
• Then, select “Mailbox” as the source and click Next.
• Next, pick the emails you want to convert (from the list displayed).
• Subsequently, choose MBOX as the file format in which you want to save them.
• Pick a location on your computer to save the MBOX file(s).
• At last, click “Convert” to start saving your emails.

Conclusion

There are two prominent ways to export Office 365 emails to MBOX files: using Thunderbird or a dedicated Office 365 email backup tool. Thunderbird is free but involves several manual steps, which can be time-consuming. An Office 365 email backup tool is typically software but offers a much faster and simpler process with additional features. Ultimately, the best choice depends on your budget and comfort level. We explored both methods in detail, so you can decide which approach works best.

You May Also Read: Export Office 365 Mailbox to PST

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