How to Migrate Office 365 Email to Gmail in 3 Methods

In today’s fast-paced business world, flexibility and efficiency are paramount. Nowadays, multiple organizations want to migrate Office 365 to Gmail. Whether it’s to harness the power of Google’s collaborative tools, reduce costs, or explore new possibilities, migrating your email system can be a game-changer. In this blog, we’ll guide you through migrating your Office 365 email to Gmail. Ensure a smooth transition through the Cigati Office 365 Email Backup Tool.

Office 365 is the first choice of professionals because it offers so many business-friendly features to its users. In recent years, many entrepreneurs have entered the market. Who find it challenging to manage their Office 365 accounts because they are accustomed to using Gmail and have done so for a long time.

Also Read: Migrate from Office 365 to Google Workspace

Difference Between Office 365 and Gmail

Choosing the best email and productivity suite for your organization is critical. Two of the most popular options are Office 365 and Gmail. They offer a range of features and capabilities. Let’s compare these two solutions in detail:

Basis	Office 365	Gmail
Ownership and Provider	Developed by Microsoft, Office 365 is a suite of cloud-based productivity tools and services, including Outlook for email and Office applications like Word, Excel, and PowerPoint.	Gmail is Google’s email platform, part of Google Workspace (formerly G Suite). It includes Gmail for email and a suite of collaborative tools like Google Docs, Sheets, and Slides.
Email Features	Offers advanced email management features with Outlook, including robust filtering, rules, and folders. Integrates Seamlessly Supports Offline Access	Utilizes a Clean and Intuitive Interface Provides Collaborative Features Allows for Easy Access from Various Devices and Platforms.
Collaboration Tools	Offers a Comprehensive Suite of Productivity Applications. Allows Real-time Co-authoring of Documents. Provides Integration with OneDrive.	Includes Google Workspace Tools. Enables Simultaneous Editing of Documents. It Offers Easy Sharing and Cloud-based Document Storage.
Security and Privacy	It provides robust security features, including data loss prevention and threat protection. In addition, it allows for advanced identity and access management through Azure Active Directory.	This email client boasts strong security features, including phishing detection and 2-factor authentication.
Cost	O365 utilizes a subscription-based model, with pricing tiers depending on the plan and features.	Google Workspace also operates on a subscription model, with pricing based on the level of service and features.

Here is the detailed information about Office 365 and Gmail. Now, we will discuss the best ways to Migrate Emails from Microsoft 365 to Gmail.

How to Migrate Office 365 Email to Gmail Manually?

This approach can help you save your Office 365 mailbox in Gmail. Next, we will try to explain some easy and reliable methods for you.

Method 1: Add Office 365 Email in Gmail

Follow the instructions carefully and use this method attentively. Now, we’ll discuss the steps to Transfer an Office 365 Account into Gmail.

• Login to your Gmail account and select the gear icon.
• Go to the Accounts and Import option.
• Select Import Mail & Contacts.
• In the next wizard, enter your Office 365 ID and click the Continue button.
• Enter the Office 365 password and move to the next step to migrate Office 365 email to Gmail.
• Following, Google will ask you to enter your POP username, POP server, and port number.
• Manage the Import options in the subsequent wizard.
• Lastly, tap the Start Import button. You can migrate emails from Office 365 to Gmail.

By following the above steps, you have successfully accomplished the task of transferring Office 365 mail to Gmail.

Method 2: Configure Office 365 Emails in Gmail

• First, go to the Exchange admin center.
• Inside the Exchange admin center, find the Recipients tab, and then select Migration.
• Afterward, click More, and you’ll see an option for Migration Endpoints.
• Now, click on New to start the process of setting up a new migration endpoint.
• On the page that asks you to select the migration endpoint type, opt for IMAP.
• You’ll arrive at the IMAP migration configuration page. Here, set the IMAP server to “imap.gmail.com.” You can leave the other settings as they no need to change them.
• Click Next. The migration service will use these settings to test the connection to the Gmail system. If the connection is successful, it will take you to the next page.
• On the Enter general information page, give your migration endpoint a name. For instance, you could name it “Test5-endpoint.” You can leave the other two boxes blank since the default values will work.
• To finish the process, click New once more to create the migration endpoint.

As we have seen, both manual approaches are complex to perform and need special attention and care during the implementation. We strongly advise you not to go with these methods unless you don’t have perfect knowledge of these techniques. A single mistake could result in the loss of your data. So, be cautious. Additionally, you are also not able to convert the bulky mailbox. As an alternative, we advise using the Office 365 Backup tool to export your Office 365 data to Gmail.

Method 3: Office 365 to Gmail Migration in a Few Clicks

Using the Cigati Office 365 Backup Tool, you can ease your migration. Furthermore, you can also migrate your O365 mailbox into several file formats and email clients. In addition, users can effortlessly perform the bulk Office 365 to Gmail migration process without data loss. You can also take a backup of your O365 mailbox items locally. Moreover, you can run this utility with any technical proficiency. Here are the simple and easy steps to run the tool.

Easy Steps to Migrate Office 365 Email to Gmail:

• Download and install the Office 365 Email Backup tool.
• Enter your O365 credentials, and make sure to check the Assign Impersonation box.
• Following that, pick the mailbox user.
• Next, choose the folder from the tree structure you want to migrate.
• Then, enter your Gmail ID and app password.
• Choose the utility feature according to your needs.
• Assign a name for the resultant folder and tap convert.
• Lastly, you have successfully transferred Office 365 email to Gmail.

Final Thoughts

Choosing between Office 365 and Gmail depends on your organization’s particular needs, existing infrastructure, and preferences. Office 365 excels in deep integration with Microsoft services, while Gmail offers a user-friendly interface and powerful collaboration tools. By following these steps and carefully planning, you can migrate Office 365 email to Gmail.

You May Also Read: Office 365 Tenant to Tenant Migration

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