How to Export Zoho Mail to PST Format – Updated Guide

Companies back up their Zoho Mail emails in PST format due to its long-term accessibility. Exporting Zoho Mail to PST is essential to protect against data loss, unexpected system failures, accidental deletion, etc. Exporting it to PST helps retrieve important communications whenever needed. While there are manual methods to export Zoho Mail to PST they are time-consuming. Also, one can use an expert-recommended Zoho Mail Backup Tool, for faster and reliable backups. Through this blog, you will understand the benefits of this migration process, how you export it, and much more.

Zoho Mail is a cloud-based email service that provides advanced security, collaboration, and reliability. PST (Personal Storage Table) is a file format that archives Outlook mailbox data locally on a computer. Exporting Zoho Mail to PST allows users to access their emails offline in Outlook.

Why Export Emails from Zoho Mail to PST Format?

Exporting Zoho Mail emails to PST is essential for keeping records for legal and compliance purposes. Now, let’s explore some more advantages of exporting Zoho Mail emails to PST file format:

• Zoho Mail is dependent on a cloud-based system. PST files enable users to view their emails without an internet connection.
• A PST file ensures a reliable and secure backup. It also protects your emails from accidental deletion or server failures.
• Transferring older Zoho Mail emails to a PST file helps users free up cloud storage space. This, in turn, maintains efficient email performance.
• With Outlook’s advanced features such as sorting, filtering, and categorization, managing emails becomes more efficient.

How to Export Zoho Mail to PST Format?

Exporting Zoho Mail emails to PST should not be a challenge anymore. There are two ways by which you can do it. One is a manual method using Microsoft Outlook. The manual method is effective but can sometimes lead to delays, errors, and technical knowledge. The second method, i.e. using the Zoho Mail Backup Tool, makes the process hassle-free and effortless to export in just a few clicks.

Convert Zoho Mail to PST Using MS Outlook

If you are handling small-scale migrations and don’t want to use a third-party tool, choose this free and effective method.

Follow these steps to export Zoho Mail emails to PST successfully:

Step 1: Enable IMAP in Zoho Mail

1. Sign in to your Zoho Mail account.
2. Navigate to Settings > Mail Accounts > IMAP Access.
3. Make sure IMAP is enabled.

Step 2: Configure Zoho Mail in Outlook

1. Open the MS Outlook application.
2. Go to File > Add account.
3. Choose either Manual setup or additional server types and click on Next.
4. Select either IMAP or POP and click Next.
5. Fill in your Zoho Mail account credentials. Then, click More Settings > Next.
6. Now, go to Outgoing Server > My outgoing server requires authentication.
7. Navigate to the Advanced tab, choose the IMAP and SMTP server settings, and click Ok.
8. Lastly, click Finish.

Step 3: Export Zoho Mail to PST File

1. Again open MS Outlook and go to File.
2. Choose Open & Export > Import/Export.
3. Select Export to a file and click Next.
4. After that, choose the Outlook Data File (.pst) and press Next.
5. Select the Zoho mailbox that you want to back up and press Next.
6. Choose the destination path for the resultant file and hit Finish.

Limitations: There are several limitations to export emails from Zoho Mail to PST –

• There is no direct export option. Zoho requires Outlook as an intermediary.
• It requires manual efforts and therefore has several steps. This makes the process time-consuming.
• IMAP synchronization may not be smooth every time and may lead to data loss or incomplete transfers.

An Expert Solution to Export Zoho Mail to PST

The Zoho Mail Backup Tool is an effective solution to backup and manage Zoho Mail emails. This tool offers complete Zoho Mail email backup. With this tool, the user can directly export emails to PST and Gmail. With its advanced features such as removing duplicate emails, mail filtering, etc, it ensures a hassle-free and smooth experience. The tool helps users free up storage space and is also compatible with all Windows versions. This tool is great for users who want to protect, organize, and migrate Zoho Mail emails easily.

Quickly download PST file from Zoho Mail by following these easy steps:

1. Download and run the Zoho Mail Backup Tool as an administrator.
2. Choose from Single mode or Batch mode.
3. Select Zoho from the left panel and sign in with your Zoho Mail Email ID and Password.
4. Now, select the files/folders from the tree hierarchical structure and click Next.
5. Select the file format as PST and click Next.
6. Choose if any additional feature is needed.
7. Lastly, click Convert.

Conclusion

To protect emails, smooth migration, and better storage management, exporting Zoho Mail emails to PST is beneficial. In this blog, we have provided insights about both manual as well as an expert solution to export Zoho Mail to PST. While manual export using Outlook is possible, it requires multiple steps and can be complex. A specialized Zoho Mail Backup Tool simplifies the task with just a few clicks. It has a few built-in features like email filtering, duplicate removal, and efficient storage management.

You May Also Read: Export Zoho Mail to PDF

Frequently Asked Questions

Q- How to export Zoho mail to PST?

Ans- These are the following steps to follow:

1. First, enable IMAP Access in the Zoho account.
2. Then, configure it in the MS Outlook application.
3. Use the Import/Export function of Outlook to download PST file from Zoho Mail.

Users also have an option to use a dedicated, Zoho Mail Backup Tool to quickly and efficiently export Zoho Mail emails to PST file format. It simplifies the task with its advanced features.

Q- Can I add my Zoho email to Outlook?

Ans- Yes, you can add your Zoho Mail to Microsoft Outlook. It is done with the help of IMAP or POP3 settings. IMAP is preferred over POP3 as it syncs emails across devices.

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