Extract Contacts from PST File: A Complete Guide

Microsoft Office Outlook is a powerful desktop email application for handling your email communications. So far, no alternative has been able to replace it from the market. Outlook comes with many exciting features and add-ons that enhance the user experience to a great extent. It also provides advanced features like archiving and scheduling, which help you to automate your email activities.

However, if you are using Outlook but lost most of your data or your PST file has been corrupted, your mail will also be lost along with it. In this situation, you can use third-party utilities to extract PST file data. Therefore in this article, we are going to discuss how to extract contacts from PST files.

Now, we are moving further toward the solutions. Let’s have a look at the main reasons behind exporting the contacts from the PST file.

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Reasons to Extract Contacts from Outlook PST File

There are numerous reasons why you would want to extract contacts from PST file. If you have made a move and taken up a new job, your PST file would be full of contacts of old colleagues, clients, and acquaintances. These contacts can be used to reach out to your old clientele with whom you don’t have an email communication channel. Also, with the help of these contacts, you can have an appropriate leave from your old organization and move on smoothly. We have listed some of the common reasons below.

• While moving Outlook items from one email account to another email account.
• To shift Outlook items from one system to another system.
• While transferring Outlook items data from Windows to Mac to Mac to Windows.
• In case of moving Outlook items between local folders and an IMAP or Exchange server.

All the above-listed reasons insist the users to extract contacts from Outlook PST file. Therefore, in the next section, we are going to introduce the free manual approach to Extract Contacts from PST Files. You can also Import Contacts from PST File manually.

Steps to Export Contacts from PST File Manually

As we all know, the PST file is used by the Outlook email client, which downloads the emails, journals, and other information saved in MS Outlook PST format. These PST files keep everything in an organized manner, so you don’t have to worry about missing any information. These files are a boon for office goers and remain a reliable option for people who do not want to waste their time in searching for information. Thus, to export contacts manually, you need to follow the below method in a proper sequence.

• Launch the MS Outlook application and navigate to the File tab.
• Click on the Import/Export icon in the Open & Export tab.
• Select the Export to a File option and press the Next button.
• Now, choose the Outlook Data File (.pst) option and tap on the Next button.
• In the next step, choose the Contacts folder and hit the Next button.
• Then, click on the Browse button, and choose the location to save the resultant file. (Note: You can also mark the additional option as per your choice.)
• After that, you can also create the Password to protect your PST file.

Using the above process, you can successfully extract contacts from PST file. But Sometimes, users want to extract contacts from the PST file without using the MS Outlook application. In such a case, we have an alternate solution that helps the users to extract their contacts from the PST file without Outlook installation.

Extract Contacts from PST File Without Outlook using Reliable Tool

Cigati PST Converter Tool is an impeccable utility that is capable of converting PST file items, including emails, contacts, calendars, etc. The software backs up and converts PST files into different file formats such as CSV, MBOX, PDF, EML, EMLX, GIF, etc. Also, the tool migrates the PST file items into Office 365, Yahoo Mail, Thunderbird, Gmail, Hotmail, and many more cloud-based and webmail email services. It is also fully loaded with hi-tech features that ensure a smooth and productive user experience.

Working Procedure of PST Converter Tool

• Install and Run the PST Converter Tool as administrator.
• Click on the Browse button to add the PST file to it.
• Select the PST File from the system and press the Open button.
• Now, mark the items from the displayed tree structure and press the Next button.
• Choose the Email Client/File Format from the given drop-down menu.
• Then, mark the Additional Features from the software interface.
• After that, click on the Path to Save button to select the specific path for the resultant file.
• In the end, press the Convert button to extract contacts from PST File.

Why Choose the Automated Solution to Extract PST Contacts?

There are a lot of benefits to using the alternate approach to extract contacts from a PST file. Some of the features are given below:

• The software converts PST file items such as contacts, emails, calendars, tasks, etc.
• It saves or backups PST files into different file formats and email clients.
• MS Outlook installation is not required to export the PST file.
• This utility maintains the hierarchy of the folder throughout the conversion process.
• Users can extract selected items using the mail filter option.

Conclusion

We hope you enjoyed this article on how to extract contacts from PST files without Outlook. With these tips, you will be able to extract contacts from a PST file without the installation of the Outlook program. We have discussed both the methods above. Users can opt for the best suitable method for them. Thank you for reading this post! Feel free to contact us.

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