How to Send Large Files through Microsoft Outlook?

In today’s fast-paced digital world, sending large files is common task, especially in a professional setting. Microsoft Outlook is a popular email client that effortlessly allows users to send emails and attachments. This guide will learn to send large files through Outlook, ensuring that your important documents, photos, or videos reach their destination without a hitch.

Outlook, the email program we use, has rules about the size of files we can send in our emails. These rules are in place to prevent problems that can happen if we try to send huge files. For most email services, like Outlook.com or Gmail, the bulkiest files you can attach to your emails can add up to 20 megabytes (MB). If you’re using Outlook for business, like in an office, the limit is a bit smaller, around 10 MB.

Why Users Can’t Send Big Files Through Outlook?

Microsoft Outlook is a popular email client used by millions of people around the world. While it’s a powerful tool for sending and receiving emails, users often encounter issues while trying to share large emails. Here, we’ll explore some common reasons users may’ve barriers to sharing large emails through Outlook. Moreover, the causes, when resolved, will help you to Send Large Files through Outlook.

• As previously mentioned, Outlook imposes file size limits on email attachments. For most Internet email accounts (like Outlook.com or Gmail), the combined file size limit is 20 megabytes (MB). Attempting to attach files that exceed these limits will result in errors and failed deliveries.
• If your ISP’s limit is more portable than Outlook’s, you can’t send emails with attachments bulkier than the particular your ISP allows.
• Even if you can send a large email from your end, your recipient’s email provider might have its own limitations.
• Slow or unstable internet connections can cause problems when sending large emails.
• Verify that your email server and the recipient’s server are functioning appropriately.
• Outdated versions of Outlook may have experience with handling large files efficiently.
• Overly large attachments might trigger spam filters, causing your email to be flagged as suspicious and potentially not delivered to the recipient’s inbox.

It’s essential to be mindful of these potential issues to ensure a smooth experience when sending large files through Outlook. Now, we’ll discuss the common ways How to Attach Large Files to Outlook.

How to Send Large Files Through Outlook?

Sharing large files through Outlook can be a bit tricky due to email size limits. But don’t worry! We have some easy solutions on How to Email Large Files in Outlook.

#1. Compress the File Using Zip:

This method will help you to squeeze the PST file/ folder to make it smaller.

• Find the file you want to send.
• Right-click on it (like when you want to open a secret menu).
• Choose Send to, then pick Compressed (zipped) folder.
• Afterward, you have a new ZIP folder with your smaller file inside.
• Attach this ZIP folder to your Outlook email and effortlessly share files.

The above procedure will help you to Send Large Files via Outlook.

#2. Utilize Cloud Storage Services:

Sometimes, files are just too big for ZIP. No worries; cloud storage to the rescue! Services like Google Drive, Microsoft OneDrive, and Dropbox can store your big files and make them easy to share. Here’s how to use Microsoft OneDrive with Outlook:

• Upload your file to your OneDrive account.
• In Outlook, create a new email or reply to one.
• Click on Attach File or the paperclip icon.
• Choose Browse Web Locations and pick OneDrive.
• Find your file on OneDrive and attach it.

Your email will have a link to the file on OneDrive, making it easy for the recipient to download or see. Moreover, users can also take backups of their mailbox items, such as video, audio, files, photos, PDFs, and many more, with the help of the Cigati OneDrive Backup Tool.

3. Use Third-Party Large File Transfer Services:

When your file is running over the size, third-party services like WeTransfer and Smash come to the rescue.

It’s like sending your file through a fast and secure delivery service. Here’s how it works:

• Go to the website of the file transfer service you like.
• Follow the steps to upload your file and provide the recipient’s email.
• If you want, you can add a message.
• Click Send.

Your recipient will get an email with a link to download the file. It’s that simple!

The Verdict!

Sending large files through Outlook is a straightforward process, provided you follow these steps and best practices. Remember that for huge files, using cloud storage or specialized file-sharing services might be more efficient. With these tools at your disposal, you can ensure that your important documents and media reach their intended destinations with ease and help to send Large Files through Outlook.

You May Also Read: Save Office 365 Email Attachments to OneDrive for Business

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