How to Import PST to Zoho Mail Directly – A Complete Guide

Recovering emails from a PST file becomes complex when Outlook for Desktop is not available. Additional methods are required since Zoho Mail does not support direct PST imports. You can either follow the manual techniques to import PST to Zoho Mail or a professional PST Converter Tool, for a quicker and hassle-free migration. The right solution depends on how complex the data is and how easy it is to implement.

What is PST and Zoho Mail?

A PST (Personal Storage Table) file is an Outlook data file that helps users back up or transfer their emails, contacts, and calendars. On the other hand, Zoho Mail is a secure cloud-based email service. It offers professional email clients with spam protection and collaboration tools.

Need to Import PST to Zoho Mail Directly

Before exploring the details, let’s first highlight the advantages of importing PST files to Zoho Mail. Review the points below to gain a better insight:

1. With Zoho Mail, accessing your data becomes convenient, allowing you to log in from any device.
2. By importing your PST files to Zoho Mail, you eliminate the restriction of accessing your emails to one specific device only. Now, you can check your data anywhere, anytime.
3. Storing your data in the cloud (Zoho Mail) ensures that your data is safe. Even if you delete something by mistake, recovery is possible.

Move on to the next section to see how the conversion is done.

How to Import PST to Zoho Mail Directly?

There are manual methods as well as an automated method. Manual methods are a bit time-consuming. By using a dedicated PST Converter Tool, one can efficiently convert PST to Zoho Mail and other 16+ formats. Let’s take a look at both manual as well as automated methods one by one.

Upload PST to Zoho Mail Using Outlook

This method is useful when you have Outlook installed on your computer. Also, use when you need to import only a few emails or specific folders from PST to Zoho Mail. Take a look at the step-by-step approach:

Step 01: Export Outlook Data to PST File

1. Open Outlook.
2. Go to File > Open & Export > Import/Export.
3. Choose Export to a file > PST.
4. After that, locate the folder and select the destination path.

Step 02: Import PST File to Zoho Mail

1. Log in to your Zoho Mail account.
2. Navigate to Setting > Import/Export.
3. Locate your PST file. Map the source and destination folder.
4. Initiate the import process.

Limitations: There’s a risk of data loss or missing emails while doing drag and drop. Also, manually importing emails one by one takes a lot of your time.

Import Multiple PST Files to Zoho Mail via IMAP

This is useful for importing a few emails and for those who know how to configure IMAP. Given below is the process to upload PST to Zoho Mail:

Step 01: Enable IMAP in Zoho Mail

1. Sign in to your Zoho Mail account with username and password.
2. Now, go to Settings > Mail account.
3. Select IMAP. Enable “IMAP Access”.
4. Lastly, click on Save.

Step 02: Configure Zoho Mail in MS Outlook

1. Open Outlook application.
2. Go to File > Add account > Manual setup.
3. Use the below server to configure:

• Incoming Mail Server (IMAP): imap.zoho.com
• Outgoing Mail Server (SMTP): smtp.zoho.com

1. For IMAP, use these ports:

• IMAP Port: 993 (SSL/TLS Required)
• SMTP Port:465 (SSL/TLS Required)

Step 03: Import PST File to Outlook

1. Open Outlook.
2. Go to File > Open & Export > Import/Export.
3. Choose Import from another program or file > Next.
4. Choose Outlook data file (.pst) > PST.
5. And, lastly click Finish.

Step 04: Import PST to Zoho Mail

1. Choose the email that you want to migrate.
2. Drag and Drop emails to Zoho Mail.

Limitations: IMAP has file size restrictions. Therefore, importing large attachments may get affected. Also, slow internet connectivity may delay your migration process.

Migrate Outlook PST File to Zoho Mail Using Zoho Exchange Migration Tool

This method is suitable when you want to import multiple PST files to Zoho Mail at once and you don’t have Outlook installed on your desktop.

Given below are the simple steps to initiate the conversion:

1. Open Zoho Exchange Migration Tool.
2. Select your region and copy the User Credential Link.
3. Paste this link into a browser.
4. If you are already logged in to your Zoho Mail account, then you will get access to different options. Click Accept.
5. Go back to Zoho Exchange Migration Tool and click on Verify > Next.
6. Select PST Migration > Next.
7. Now, click on Browse and locate your PST file. Then, click Next.
8. Lastly, click on Start Migration.

Limitations: This technique to upload PST to Zoho Mail is mainly used by businesses and enterprises. It also needs proper configuration before starting the migration. And this tool only works for Zoho Mail migrations.

A Professional Tool to Import PST to Zoho Mail

Zoho Mail does not support PST file imports directly. You can use PST Converter Tool to transfer your Outlook data to Zoho Mail efficiently. With this tool, users can migrate multiple PST files at once while preserving folder structure, emails, attachments, etc. You can convert PST files into other 16+ file formats too. It offers diverse functionality such as mail filter, saving attachments separately, skipping duplicate emails, multiple saving formats, etc. Also, it is highly compatible with various Outlook versions and Windows OS as well.

Simple Steps to Import PST to Zoho Mail Account:

1. Download and Run the PST Converter Tool.
2. Click on Select Files/Select Folder and browse your .pst file.
3. Now, check the tree hierarchy structure and see your file in the Preview panel.
4. Further, select the items that you want to convert and click Next.
5. In the Save/Backup/Migrate As section, choose Email client > Zoho Mail.
6. Enter Zoho Mail account credentials and login to your destination account.
7. Select any additional features if needed to get more precise results.
8. Finally, click Convert and PST to Zoho Migration begins.

Conclusion

After exploring the best techniques to import PST to Zoho Mail, it’s clear that manual methods can be slow and often involve extra effort. Choosing a professional PST Converter is a more practical option, which automates the process, eliminates manual work and requires no technical expertise. However, depending on migration requirements, you can choose an appropriate process.

You May Also Read: Import PST to Zimbra Mail

Frequently Asked Questions

Can Zoho Mail integrate with Outlook?

Ans- Yes. Zoho Mail has introduced its new Outlook Add-in, which enhances security and email management. This add-in is designed for installation on the Windows Outlook Desktop client.

How to import PST to Zoho Mail?

Ans- There are multiple manual methods for this migration. Let’s look at one of them. Take a look at the step-by-step approach to begin the process:

Step 01: Export Outlook Data to PST File

1. Open MS Outlook.
2. Navigate to File > Open & Export > Import/Export.
3. Now, select Export to a file > PST.
4. After that, browse the folder and select your destination path.

Step 02: Import PST File to Zoho Mail

1. Log in with your credentials to your Zoho Mail account.
2. Now, go to Settings > Import/Export.
3. Locate your PST file and then, map the source and destination folder.
4. Lastly, initiate the import process.

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