Migrate from Office 365 to Google Workspace with No Hassle

In today’s dynamic business landscape, companies are constantly seeking ways to streamline operations, enhance collaboration, and reduce costs. For many organizations, Office 365 has been the go-to solution for years, but the allure of Google Workspace (formerly G Suite) is becoming increasingly irresistible. This blog will guide you to migrate Office 365 to Google Workspace using the Cigati Office 365 Backup Tool.

One pivotal decision that can impact these aspects is choosing the best and correct suite of productivity tools. If you’re contemplating migrating from Office 365 to Google Workspace, you’re in the right place. You need to go through the entire guide to get your answer.

Difference Between Office 365 vs G Suite

Office 365 and Google Workspace are giants, each offering a comprehensive array of tools and features designed to enhance workplace productivity and collaboration. To help you make an informed decision for your organization, let’s delve into the key differences between these two platforms.

Basis	Office 365	G Suite
Collaboration and Real-Time Editing	Collaboration in Office 365 primarily revolves around Microsoft Teams and SharePoint. While real-time editing is possible in Office Online apps, it may not be as seamless as in Google Workspace.	Google Workspace is renowned for its real-time collaboration features. Google Docs, Sheets, and Slides allow multiple users to edit documents simultaneously, fostering seamless teamwork.
Pricing and Licensing	It offers various pricing tiers with different features. Licensing can be complex, depending on the needs of your organization.	It offers straightforward pricing with fewer tiers. A simple pricing structure makes it easier to understand and budget for.
Email Services	This Suite uses Outlook for email and calendaring, providing a familiar interface for many users.	This Suite utilizes Gmail for email services known for its powerful search and spam filtering capabilities.
Cloud Storage	It provides OneDrive for Business for cloud storage and file sharing.	Utilizes Google Drive, known for its user-friendly interface and real-time collaboration capabilities.
Document Compatibility	It is often preferred when dealing with complex documents, especially in industries with specific formatting requirements.	Excels in simplicity and real-time collaboration but may require adjustments for complex document formatting.

In summary, the choice between Office 365 and Google Workspace hinges on your organization’s certain needs, preferences, and priorities.

Also Read: Migrate Office 365 Emails to IMAP Server

Planning for Your Office 365 to Google Workspace Migration

Migrating from Office 365 to Google Workspace is not just about moving your stuff. It includes an entire change of environment. To help you make this transition smoothly, let’s break down the vital steps.

1. Get to Know Google Workspace:

Before diving in, take some time to understand how Google Workspace works. Check out Google’s guides and tips to get the hang of it.

2. Make a Migration Plan:

In this case, you need to understand Office 365 and Google Workspace, think about data security, plan for a smooth transition, and be ready for any hiccups.

3. Understand Your Data:

Just like you’d sort your stuff before moving, figure out what data you’re taking. Check all your emails, files, and their sizes that need to Migrate from Microsoft 365 to Google Workspace.

4. OneDrive Data:

Moving emails, contacts, and calendars is a straightforward way to use the Data Migration Service. But when it comes to OneDrive data, you’ll need to move it manually. So, create a clear plan for this part.

5. Keep Communication Flowing:

In this scenario, set up a smooth communication channel during the migration. It could be an email address or a chat thread dedicated to sorting out any issues.

6. Train Your Team:

Your employees must know their way around Google Workspace, so provide training and workshops. It’s like giving them a map and showing them the best shortcuts.

7. Back Up Your Office 365 Data:

Just like you’d ensure your stuff is safe during a move, it is a crucial step to back up your Office 365 data. It should be done early to avoid any loss. You can use a tool like Cigati Office 365 Email Backup Tool; it’s like having professional movers who can make sure everything is secure and intact during the journey.

What is DMS (Data Migration Service)?

Moving your data from Microsoft 365 to Google Workspace may sound complicated, but Google has a helpful tool called Data Migration Service (DMS) to make this process smoother. DMS is a handy feature that comes with your Google Workspace plan. It’s like a bonus tool that makes your transition to Google Workspace hassle-free.

You access it through the admin console, where you can use it to import data from your Microsoft 365 account into your new Google Workspace account. Importantly, it copies the data, so you’ll always have it in both places, ensuring a secure transition. In short, users can perform the Office 365 to Google Workspace Migration.

Key Features of Data Migration Service:

1. Email, Calendar, and Contact Data:

DMS can move your emails, calendar events, and contact information seamlessly. It’s like taking all your address books, appointments, and emails to your new platform.

2. Migration Time:

The time it takes to move your data depends on how much data you have. Think of it as the time it takes to pack up your stuff when moving houses – the more you have, the longer it takes.

3. OneDrive Files:

Unfortunately, DMS can’t help you with OneDrive files. You’ll need to handle those separately. It’s like having to move your personal items yourself when relocating.

4. One Type of Data at a Time:

DMS is efficient but focuses on one type of data at a time. So, if you’re moving emails, do that first. After completion, you can transfer your calendar data and contacts separately. It’s like organizing your move one room at a time.

5. Best for Small to Medium-Sized Moves:

DMS works like a charm while you’re migrating data for a small to medium-sized group, typically between 1 – 100 users. You can migrate more users, but it might slow down the process.

How to Migrate Office 365 to Google Workspace Through DMS?

The following section will go through multiple stages. Users just need to stay focused and will get their answers soon. Before you start the actual migration process from Microsoft 365 to Google Workspace, you need to set up your Google Workspace account for your business. You can only migrate data to existing Google Workspace accounts. Here’s a simple step-by-step guide to help you get started.

Step 1. Create and Set Up New Google Workspace Accounts:

You’ll need to create Google Workspace accounts for your business if you haven’t already. Remember, you can only migrate data to these existing accounts.

Step 2. Set Up Roles in Microsoft 365:

In the world of Microsoft 365, think of roles as special permissions. You need to assign two roles – Application Impersonation and View Only Configuration. It ensures smooth data migration. It takes around 15 to 20 minutes to complete.

• Log in to your Office 365 account and go to the Admin Panel.
• Select Exchange under the Admin Center section.
• In the Exchange Admin Center, click on the permissions tab.
• Under the admin roles section, click on the new symbol.
• Fill in the required details. In the Roles section, click Add.
• Select Application Impersonation and click Add. Do the same for View Only-Configuration.
• Move to the user roles section, click New, and select your account whose data is migrating to Google Workspace.

Step 3. Migrating Emails from Microsoft 365 to Google Workspace:

It’s time to move your emails from Microsoft 365 to Google Workspace.

• Log in to your Google Workspace admin console and select Data Migration.
• Choose the Email option.
• Under Migration source, select Microsoft Office 365.
• Under Connection protocol, choose Exchange web services. In the new field, type the destination web address.
• In the Role account field, enter the email address and password of the mail server’s role account. Finally, select Connect.
• After that, select the Migration start date and Migration options. These settings specify the date range and type of email migration that will take place. Click on Select Users to continue.
• Here, you can choose single or multiple users whose data will be transferred. Also, mention the G Suite email to which the migration will occur.
• Click on Start.

Step 4. Migrating Calendars and Contacts from Microsoft 365 to Google Workspace:

The process for migrating calendars and contacts is similar to email migration. Think of it as making sure your calendar appointments and contact list come with you to your new digital home.

The above solution requires enough technical expertise and is very time-consuming.

Office 365 to Google Workspace Migration Tool – Expert Solution

Cigati Office 365 Email Backup Tool is the most efficient and versatile utility. It allows users to Migrate Office 365 to Google Workspace effortlessly. In short, users can perform the bulk conversion without data loss. In fact, this software is competent enough to maintain data integrity and hierarchical folders. Now, it is time to learn the detailed workings of this software. It will clear all your doubts definitely.

Steps to Migrate from Microsoft 365 to Google Workspace

• Download and Launch the Office 365 Email Backup Tool.
• After that, mention the login credentials to initiate the process.
• Then, mark the folders you want to Migrate Office 365 to Google Workspace.
• Select the folder option accordingly.
• Now, choose the G Suite (Admin Only) from the drop-down list as an email client and authenticate the login process.
• At last, click the Convert button to start the migration process.

End Words

In conclusion, migrating from Office 365 to Google Workspace can be a transformative step for your organization. As a result, it offers improved collaboration, cost savings, and a modernized work environment. By following the above methods, you can effortlessly Migrate Office 365 to Google Workspace. Lastly, it depends upon you to choose the desired procedure.

You May Also Read: Save Office 365 Email Attachments to OneDrive

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