Quick Guide to Print Multiple Emails & Attachments in Outlook

Even though backing up emails seems unnecessary, it can save you from trouble if your email program acts up. A backup of your emails ensures you can still access them if something goes wrong with your account. But how do you print multiple emails in Outlook? We’ll explore how to do it with the help of the Cigati PST Converter in the following section.

“I get hundreds of emails with PDFs daily! In Outlook, you can quickly mark all the emails as read, but is there a way to print all those PDFs at once instead of opening each email? Unfortunately, Outlook doesn’t have that feature, but let’s see if we can find another solution!”

Also Read: How to Delete All Emails from One Sender in Outlook

Benefits of the Print Feature in Outlook

Printing emails goes beyond using paper. Outlook’s print function offers hidden productivity features. Here are some benefits of using the Print feature in MS Outlook.

• Documentation and Record-Keeping: Print necessary emails for filing and easy reference.
• Proof of Communication: With the help of the Print feature, you can get email exchanges about a deal or agreement. Print them as proof of communication.
• Offline Reading: You can avoid needing an internet connection by printing lengthy emails or newsletters.
• Sharing Information: Print emails for colleagues who might not have easy access to digital copies.
• Creating Task Lists: Print emails with tasks to create a physical checklist and stay organized.
• Presentation Materials: Add printed emails to presentations for extra context or support.
• Privacy and Security: Print sensitive emails to minimize the risk of online breaches.

Now, let’s explore how to print emails in Outlook.

How to Print Multiple Emails in Outlook: 4 Ways

Do you need to print a bunch of Outlook emails at once? Look no further! Outlook lets you do it in four ways, depending on whether you want to print just a few or your entire inbox. Check out the methods below.

#1. Print Outlook Emails Manually Using Outlook

• First, open the email you want to print.
• After that, click “File” then “Print” at the top.
• Then, adjust any print settings you like.
• At last, hit the “Print” button.

For older versions of Outlook (2003 and before), printing HTML emails might be a bit trickier. These versions use Internet Explorer’s printing system, which is powerful but can’t let you choose specific pages to print.

#2. Another Method to Print Outlook Emails to PDF:

• Initially, hold down the “Ctrl” key and click each email you want to print.
• Afterwards, click “File” and then “Print” at the top.
• Pick your printing preferences (like how many copies).
• At last, hit “Print” and you’re done! Bonus tip: You can print the emails in a table format that shows sender names, subjects, and more for a quick overview.

#3. Manual Approach for Email Printing with Rules in Outlook:

• First, open Outlook and click “Home” then “Rules” > “Create Rule.”
• After that, choose the emails you want to print by setting conditions like sender or subject.
• Click “Next” and then “Advanced Options” for more specific filtering.
• Next, check the box that says “Print it.”
• Subsequently, click “Next” again to set any exceptions.
• Finally, name your rule for easy reference and click “Finish.”

Now incoming emails that match your criteria will automatically print. Here, we accomplished manual approaches to print Multiple Emails in Outlook. However, the above techniques have some loopholes.

Drawbacks of Performing the Manual Solutions:

While the manual method in the previous tip lets you print emails, it has some drawbacks:

• It’s slow and involves a lot of steps.
• There’s a higher chance of mistakes.
• New users might find it confusing.
• You might miss attachments if you’re not careful.

Luckily, there’s a better way to print emails in bulk that we’ll explore next.

#4. Batch Print Email Message Files in Outlook – Automated Procedure

Printing a ton of emails from Outlook can be a pain. The built-in method is slow and error-prone. If you have a lot of emails to print, the Cigati PST to PDF Converter is a better option. These tools let you back up your emails (in .pst format) and then convert them all to PDFs at once, with some even letting you filter by specific emails. This is much faster and easier, especially for large volumes of emails. Now, we will discuss the steps of this wizard.

Steps to Print Multiple Emails in Outlook:

• First, download and open the PST to PDF Converter program on your computer.
• After that, find the emails you want to convert to PDFs.
• A preview window will show you the emails. Select the ones you want to convert.
• Now, opt for a “PDF” as the format you want to save the emails in.
• Then, choose where you want to save the converted PDFs on your computer.
• At last, Press the “Convert” button and the program will turn your emails into PDFs.
• Your emails are now saved as PDFs. You can open them in any PDF reader program or even print them out if you need a physical copy.

Concluding Words

Outlook itself offers a built-in way to print multiple emails at once. Moreover, we’ve provided you with three solutions to print multiple emails in Outlook. But, they are not reliable. However, there’s a simple workaround! Third-party Cigati PST to PDF converter tools let you browse your Outlook emails, select the ones you want, and convert them all to PDFs. Once converted to PDF, you can effortlessly print them using your regular printer software.

You May Also Read: Convert Outlook Email to PDF with Attachments

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