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How to Backup Email from Office 365 Webmail to PC?

author Written By Rohit Singh
author Approved By Sonika Rawat
Updated on 27th Aug 2024
Reading Time 8 minutes

Summary

Indeed, Office 365 webmail is crucial for all businesses and individual users. Often, many users search for how to backup email from Office 365 webmail. If you get to know its appropriate solutions, all your Office 365 mailbox data will be secured. Moreover, you can access them now or in the future, whenever required without being worried about losses. To find the best solutions and learn the Cigati Office 365 Backup Tool for instant O365 backup, read till the end.

How to Download Email from Office 365 Webmail ?

There can be many circumstances when M365 is not running or the internet server is down. Maybe you are switching emails or simply for data protection, taking a backup is the perfect solution. Here, we have two top-notch solutions for Office 365 mail backup- a manual method, and an expert-recommended tool. You can go through the detailed procedures for the methods below.

How to Download Email from Office 365 Webmail Manually ?

Follow these steps to take a free backup of your Office 365 mailbox using the MS Outlook application.

  • Firstly, launch your Outlook 365 account on the system.
  • Click the File tab from the ribbon and choose the Open & Export feature.
  • Expand it to select the Import/Export option. A pop-up dialog appears.
  • Now, opt Export to a file and hit Next to choose Outlook Data File (.pst).
  • Further, pick the Outlook mail folder to backup and press Next.
  • Click the Browse button and select a folder to save the resultant file.
  • Lastly, click Finish to take backup of Office 365 webmail in PST file format.

What are the Drawbacks of the Manual Method?

The procedure can be time-consuming for multiple files.

  • Cannot backup huge and bulky Office 365 emails with attachments.
  • The procedure can be time-consuming for multiple files.
  • It is not very reliable as there are chances of data loss.
  • In addition, Microsoft 365 has an aging period. Once that period is completed, mailbox items are automatically deleted.

How to Backup Email from Office 365 Webmail Using Expert Tool?

To avoid manual method limitations and instantly backup your O365 Webmail without restrictions, use the Cigati Office 365 Backup Tool. Follow these steps:

  • Install and launch the software as an admin. Click Backup to begin.
  • Press Continue and pick Modern Authentication. Enter email and Sign In.
  • Further, select a mailbox and user ID for M365 backup. Click Next.
  • Preview and select the folders to save from the tree format. Hit Next.
  • Opt for the desired file format or email client as the saving option.
  • Subsequently, apply filters and specify a destination path.
  • At last, click Convert to backup the entire MS Office 365 Webmail.

Which Method is Best to Save Email in Office 365 Webmail?

A professional tool is a smart backup solution and provides complete security for your data. The main causes for choosing the professional tool over the manual method are:

  • It allows the backup of Office 365 data in bulk without any size limits.
  • Backup MS Office 365 in various file formats and to email clients.
  • Option to preview data and attachments and perform selective backup.
  • User-friendly interface and great compatibility with all Windows OS.
  • Offers filters and other exclusive features to enhance the output file.

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